Health Professions Advisor

Grand Canyon University! One of Arizona’s leading institutions of higher learning. Located in the Valley of Sun in the heart of Phoenix, Arizona, GCU is a regionally accredited, private, nondenominational Christian University. 

This position is responsible for coordinating an existing comprehensive medical/graduate school advising program. Responsibilities include equipping students with the knowledge to be competitive graduate/medical school applicants, facilitating applications, delivering informational workshops, working within a team that includes centralized student counseling, faculty, and college staff, and providing high-quality, personalized service.

What You Will Do:

• Manage and coordinate a comprehensive advising program to prepare students for competitive graduate/medical school applications.
• Equip students with the knowledge, skills, and resources needed to become competitive candidates for graduate/medical school through personalized advising sessions.
• Provide direct support and guidance to students throughout the graduate/medical school application process, including application reviews and follow-up.
• Design, organize, and facilitate informational workshops focused on graduate/medical school preparation and application strategies.
• Monitor and process departmental information and data and other related forms and documents. Work closely with centralized student counseling, faculty, and college staff to deliver a cohesive and supportive advising experience.
• Establish and maintain a database or filing system. Gather data from various sources, compile or consolidate, post and update information to related software, databases, or systems.
• May assist in prioritizing, planning, scheduling, arranging, and executing details for events or meetings including logistical requirements scheduled by the department.
• Assist with ensuring social media sites are updated.
• Communicate details and ensure all parties are well informed of progress.
• Monitor and manage progress acquiring necessary information or details as necessary, refer information to appropriate stakeholders, elevates problems as designated.
• Resolve issues or problems within scope of authority.
• Answer inquiries concerning the status of various reports, documents, contracts, persons, or the information contained on records; interprets policies concerning the various records maintained.
• May recommend improvements in workflow and processes to improve efficiency.
• Collect and extract data from records for various reports; tabulate data; check tabulated data for accuracy and completeness.
• May access University-proprietary software for purchasing, scheduling meetings, accessing student records, facilities management, timekeeping/payroll, etc.

What You Will Have:

• An attention to detail, thoroughness, and accuracy with ability to manage multiple tasks, projects, responsibilities, sources of information simultaneously while meeting deadlines.
• Considerable knowledge of administrative or organizational practices.
• Ability to cope effectively with changing priorities and interpret ambiguous information or direction.
• Knowledge of University and departmental policies and procedures, and regulations which may affect departmental policy.
• Ability to establish and maintain recordkeeping/databases systems, retrieve information, and prepare reports, graphs, charts, and metrics.
• Ability to work independently or effectively in a team environment.
• Good interpersonal skills and ability to establish and maintain effective working relationships with internal or external contacts and stakeholders.
• Good communications skills with a good command of the English language.
• Ability to recognize and maintain the confidentiality or sensitivity of information contained in databases or records.
• Proficient in MS Office Suite
• High school diploma or GED equivalent; college degree preferred.
• Prior administrative/office work experience.
• An equivalent combination of directly related work experience and training/education from which comparable knowledge, skills and abilities have been achieved may be substituted upon supervisor’s approval.
• Must successfully pass a background check.

Why work at GCU:

• Exceptional workplace benefits include medical, dental, vision, life and disability insurance, flexible spending accounts, a 401K savings plan
• Generous time off plan and 11 paid holidays
• Paid time off to volunteer in the community or at GCU sponsored events
• Free covered parking
• We also offer full-time employees, their spouses, and dependent children an Education Tuition Discount Program
• Free on-site gyms at all our office locations