Fleet Administrative Support II

Primary Responsibilities /Accountabilities/Essential Functions:

• Oversees and manages Fleet Commander system, both maintenance and reservations.
• Provides customer service to GCU athletics, clubs, and staff assisting with forms, submissions, and procedures and responding to inquiries relating to vehicle reservations.
• Manages all Fleet reservation requests within service level agreement.
• Conducts driving background checks through Sterling where required.
• Ensures access to the key kiosk for all registered drivers.
• Assist as needed with daily and end of reservation vehicle triage, fueling and detailing for all reservable vehicles.
• Inputs maintenance work orders for all reservable Fleet vehicles in Fleet Commander or FAMIS 360.
• Enters Coupa Purchase Orders when necessary for reservable fleet.
• Coordinates emissions testing for entire GCU fleet.
• Maintains and updates emergency contact and accident info for reservable fleet.
• Assist with entire fleet vehicle insurance listing.
• Assist with entire GCU Fleet vehicle registrations and renewals with the state of Arizona.
• Daily viewing of the Fleet organizational email account to ensure cliental are receiving great customer service
• Other duties as assigned.

Equipment Used and Responsibility

• Integrated Work Management System (iWMS).
• Microsoft Office, Excel, Word, Teams, SharePoint and Outlook.
• Fleet specific programs (AgileFleet, Geotab)
• This position requires a 40-hour work week schedule; also, may request over time as needed.

Supervisory Responsibilities

May supervise student workers, to include managing daily and weekly schedules/tasking, coaching performance, and providing details for yearly performance reviews supervising student workers.

Experience/ Education

• High School diploma or equivalent
• Experience with Facility and Operations Management principles, preferred
• Must pass pre-employment background investigation.

Physical Requirements:

• Sitting:      6-7 hours a day
• Standing:  1-2 hours a day
• Walking:   1-2 hours a day
• Lifting:      Occasionally
• Carrying:   Rarely
• Pushing:    Rarely
• Bending:   Frequently
• Squatting: Rarely
• Kneeling:     Rarely
• Climbing:    Rarely
• Reaching:    Occasionally
• Grasping:     Frequently
• Fine Eye to Hand Coordination:  Continuously
• Driving:       Rarely
• Work Environment:  Office building on site.  Work performed is primarily inside, subject to variations in temperature and weather, equipment noise and dust.