Facilities Resourcing Associate

Primary Responsibilities /Accountabilities/ Essential Functions:

• Assist with inventory and warehouse operations within the Facilities Department, supporting staff and ensuring tasks related to receiving, issuing and storage of materials are completed in accordance with procedures.
• Manage inventory to record deliveries, shipments, usage, and stock levels.
• Receive, issue, and monitor inventory within the Computerized Maintenance Management System (CMMS); issue inventory against work orders.
• Conduct regular inventory audits and propose strategies to improve inventory control procedures and reduce costs.
• Evaluate product levels to anticipate inventory shortages or overages; optimize delivery and shipment schedules.
• Communicate with warehouse staff to ensure productivity and resolve operational issues.
• Serve as a requesting agent for facilities-related purchases.
• Collect, review, and input purchase receipts with proper accounting codes; follow up on missing or delayed documentation.
• Maintain files for contracts, vendor quotes, and purchasing documentation; assist in obtaining necessary authorizations.
• Generate purchase requests with proper justification and ensure competitive bids are obtained.
• Monitor purchases and investigate unusual charges or inconsistencies; assist with audits and provide reporting.
• Maintain and update the department vendor list, source new vendors as necessary.
• Develop, maintain, and distribute reporting tools, including Excel-based and web/cloud-based metric reports.
• Analyze department spending, inventory trends, and vendor performance to support planning and budgeting.
• Other duties as assigned.

Equipment Used and Responsibility

• Integrated Work Management System (iWMS).
• Microsoft Office, Excel, Word, Teams, SharePoint, and Outlook.

Supervisory Responsibilities

No

Experience/ Education

• High School diploma or equivalent.
• Preferred experience in purchase order management or warehouse operations.
• Must pass pre-employment background investigation.

Physical Requirements:

• Sitting:      1-3 hours a day
• Standing:  4-6 hours a day
• Walking:   4-6 hours a day
• Lifting:      Frequently
• Carrying:   Frequently
• Pushing:    Occasionally
• Bending:   Frequently
• Squatting: Rarely
• Kneeling:     Rarely
• Climbing:    Rarely
• Reaching:    Frequently
• Grasping:     Frequently
• Fine Eye to Hand Coordination:  Continuously
• Driving:       Rarely
• Work Environment:  Office building on site.  Work is performed primarily inside, subject to variations in temperature, equipment noise and dust.