Employer Operations Coordinator I

Grand Canyon University! One of Arizona’s leading institutions of higher learning.

Located in the Valley of Sun in the heart of Phoenix, Arizona, GCU is a regionally accredited, private, nondenominational Christian University.

The Employer Relations Operations Coordinator I is responsible for supporting the operational aspects of employer engagement activities at GCU, focusing on coordinating tasks, functions, and processes of designated projects to ensure the successful execution of career events and initiatives. This role emphasizes logistical and operational responsibilities, facilitating engagement initiatives without managing departments.

What you will do: 

Career Event Planning & Execution:

• Coordinate all logistics for career-related events, such as career fairs, employer panels, networking mixers, company tours, employer info sessions, and company days.

• Secure venues, manage room reservations, and arrange necessary equipment and supplies. Develop and maintain event timelines, run-of-show documents, and checklists.

• Coordinate virtual and hybrid events using platforms like Zoom, Symplicity, and/or Microsoft Teams.

Stakeholder Coordination:

• Collaborate with employers, faculty, student organizations, and internal staff to support event goals.

• Communicate regularly with stakeholders to confirm participation, provide event details, and manage expectations.

• Act as the primary contact for employer representatives pre- and post-event.

Marketing & Promotion:

• Create and distribute promotional materials to boost student attendance, such as flyers, email campaigns, and social media content.

• Coordinate event postings on Symplicity platform, university websites, and internal calendars.

Registration & Technology Support:

• Manage employer and student registration for events through Symplicity.

• Provide day-of-event support, including tech setup, check-in stations, name tags, signage, and troubleshooting.

Operations & Logistics:

• Utilize university processes to order catering, manage vendor relationships, and handle room setup and breakdown.

• Track inventory of event supplies and promotional items, such as signage, tablecloths, and banners.

Data Tracking & Reporting:

• Collect and analyze event feedback from attendees and employers.

• Maintain event attendance data, employer engagement records, and post-event metrics.

• Provide summary reports to leadership for assessment and continuous improvement.

Compliance & Risk Management:

• Ensure all events follow university policies and safety protocols.

• Complete any necessary risk assessments or event authorization paperwork.

Budget Support:

• Assist with event budgeting, including tracking expenses and submitting reimbursements or purchase orders.

Customer Service:

• Provide a high level of service to employers, students, and university partners.

• Troubleshoot issues quickly and professionally during events.

What you will need:

• High school diploma or GED equivalent

• Prior administrative/office work experience.

• An equivalent combination of directly related work experience and training/education from which comparable knowledge, skills and abilities have been achieved may be substituted upon supervisor’s approval.

• Must successfully pass a background check.

• Demonstrate through appropriate behavior, a positive example to students by supporting the University’s Doctrinal Statement, Ethical Position Statement and Mission of Grand Canyon University.

Bonus:

• College degree

Why work at GCU:

• Exceptional workplace benefits include medical, dental, vision, life and disability insurance, flexible spending accounts, a 401K savings plan

• Generous time off plan and 11 paid holidays

• Paid time off to volunteer in the community or at GCU sponsored events

• Free covered parking

• We also offer full-time employees, their spouses, and dependent children an Education Tuition Discount Program

• Free on-site gyms on campus