Job Description

Grand Canyon University’s Event Services is seeking an Event Services Coordinator.  Under the general direction of the Department Head, the Coordinator will support on-campus events by organizing and arranging the activities and details for assigned events to ensure a satisfactory and pleasant experience for the participants.

Responsibilities:

  • Pre-plans for upcoming events as necessary.
  • Attends planning and organizing event meetings to obtain information, activities and details for specific events.
  • Plans for and executes all logistical arrangements and maintains communications with appropriate staff regarding progress including: ensures coordination of activities with other on-campus departments such as facilities, janitorial services and food services; sets up the venue with displays, tables, chairs, audio-visual equipment, photography/video, catering and special needs accommodations; ensures an adequate inventory of needed supplies; requests and ensures adequate student worker staff is scheduled for all phases of the event and breaks or tears down event displays and set ups.
  • Assists with scheduling student worker staff as needed.
  • Monitors event activities to ensure all requirements are met, client is satisfied and clean-up/re-set is handled.

Qualifications:

  • Bachelor’s degree preferred in a discipline related to communications, marketing, promotions or similar program from a regionally accredited institution.
  • 1 year experience in a similar or related capacity including an overnight camp environment, youth camp, event planning, promotions, etc.
  • May consider an equivalent combination of work experience and education.
  • Self-motivated with a service orientation.
  • Results focused and detail oriented.
  • Good communications skills.
  • Ability to communicate in a non-English language is helpful but not required.
  • Good planning and organizing skills.
  • Proficient with MS Office Suite software.
  • Good problem solving skills.
  • Ability to cope and adapt to changing priorities, work in a fast-paced environment and under frequently stressful conditions.
  • Good time management skills and ability to meet deadlines.
  • Flexibility with work varying schedules including evenings, holidays and weekends, and a willingness to stay overnight on campus during certain events.
  • Ability to work independently or in a team environment.
  • Provide a positive example to students by supporting the University’s Doctrinal Statement, Ethical Position Statement and Mission of Grand Canyon University.

       

Application Instructions

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