Athletics Event Coordinator II

Grand Canyon University!  One of Arizona’s leading institutions of higher learning. Located in the Valley of Sun in the heart of Phoenix, Arizona, GCU is a regionally accredited, private, nondenominational Christian University. 

GCU is looking for a Athletics Event Coordinator II. Reporting to Event Team Supervisor, acts as the lead in supporting, organizing, and coordinating event logistics as assigned. Include leading Event Coordinator I and any Student Workers assigned with campus events.

What You Will Do:

• Collaborate with organizing committees to plan the scope, format, and objectives of events, ensuring alignment with organizational goals.

• Coordinate and manage services for events, including but not limited to:

  • Transportation logistics

  • Facility arrangements

  • Catering services

  • Signage

  • Special needs accommodations

  • Printing and promotional materials

  • Event security

• Develop and maintain comprehensive event schedules to ensure all details are planned and executed within necessary timelines.

• Schedule and coordinate team members, ensuring adequate staffing for event setup, execution, and teardown.

• Ensure all aspects of assigned events are fulfilled, including contingency planning for unforeseen challenges.

• Monitor event activities to evaluate participant satisfaction, staff performance, and overall success in achieving event objectives.

• Mentor and provide guidance to student workers, fostering professional development and teamwork.

• Organize and facilitate planning meetings, manage event logistics, and coordinate with partner departments to ensure follow-through on responsibilities.

• Maintain accurate records of event details, feedback, and outcomes for future reference and process improvement.

• Identify opportunities for efficiency and innovation in event coordination processes.

• Coordinate with athletic teams and Game Operations to confirm schedules and venue readiness.

• Collaborate with marketing and promotions teams to enhance fan experiences, including giveaways, halftime shows, and special promotions.

• Manage locker room assignments, meal arrangements, and other pre/post-game logistics for visiting and home teams.

• Perform other duties as assigned, contributing to the overall success of the event coordination team.

What You Will Have:

• Bachelor’s degree preferred in a discipline related to communications, marketing, promotions or similar program from a regionally accredited institution.

• Must have a valid driver license in good standing.

• 1-year experience in a similar or related capacity such as event planning, promotions, etc.

• An equivalent combination of work experience and education may be substituted upon supervisor’s approval.

• Demonstrated ability of self-motivation, effective communication, planning, organizing,

• Must work varying schedules including evenings, holidays and weekends.

• Must pass pre-employment background investigations.

Why work at GCU:

• Exceptional workplace benefits include medical, dental, vision, life and disability insurance, flexible spending accounts, a 401K savings plan.

• Generous time off plan and 11 paid holidays

• Paid time off to volunteer in the community or at GCU sponsored events.

• Free covered parking

• We also offer full-time employees, their spouses, and dependent children an Education Tuition Discount Program

• Free on-site gyms at all our office locations