Administrative Assistant - College of Theology
Grand Canyon University is seeking a Full Time Administrative Assistant for the College of Theology. The selected candidate, under the general supervision of the Dean, plays a key role in the operations of the College office by acting as the front line of communication for the College, providing administrative support of general complexity and day-to-day oversight of administrative operations to ensure programs, projects and services are administered effectively.
- Provides administrative and office support services to the department or function enabling them to focus on high level objectives and goals.
- Manages the requisite calendars, coordinating calendars with university offices, faculty, students, management and external parties to set up meetings and supervise the arrangement of related logistics such as site locations, reservations, travel arrangements, audio-visual equipment, catering, etc.
- Provides daily briefing for the department/function including calendar, agendas, and background material as needed.
- Presents a professional and welcoming image for the reception area, greeting and directing guests, faculty, staff and students, answering phones, responding appropriately to inquiries and handling incoming and outgoing mail appropriately and in a timely manner.
- Schedules standing weekly and monthly meetings for the department/function as directed.
- Attends meetings which require note taking and distributes. Follows up on action items occurring and delegated as necessary.
- Proactively maintains an appropriate inventory of necessary office supplies and orders and replenishes supplies as necessary to within budget.
- Processes, and follows up, as needed with required paperwork or electronic forms. Assists with navigating the University’s processes for purchasing, human resources issues, accounts payable/receivable, payroll and timekeeping, public safety/parking, etc.
- Assists with planning and organizing special events, conferences, meetings, etc., initiated or hosted by the department including preparation and coordination of plan details, logistical arrangements, timelines and communications based upon the event. This may include arranging vendors, booking conference or meeting space, scheduling speakers or talent, invitations, marketing/promotional materials, oversight of budgets and coordinating/synchronizing efforts with other staff, such as Event Services.
- Maintains physical and electronic files and may prepare reports which may include highly sensitive information.
- Works with all levels of internal management and staff to provide smooth communication flow to management.
- Answers questions about the University and provides callers/visitors with address, directions and other information, when necessary.
- Prepares expense reports and submits for management and reconciles expenses.
- Handles filing, copying and routing of documents including student information, and perhaps sensitive business information.
- High school graduate required; Associate/Bachelor's Degree preferred.
- A minimum of 2 years’ work experience supporting executive management preferred. Experienced in handling a wide range of administrative responsibilities.
- Higher education industry experienced is helpful.
- Solid planning and organizational skills with the ability to prioritize, cope with changing priorities and meet competing deadlines occurring simultaneously.
- High proficiency with technology, including MS Office Suite with familiarity with iPhone, iPad, Skype, online meetings, video conferencing, audio-visual equipment and other currently available technology.
- Ability to maintain confidentiality, exercise good judgment, act professionally, sensitively and with a high level of discretion.
- Good follow-up and follow-through skills and abilities.
- Ability to anticipate needs and work proactively to manage daily work flow.
- Good attention to detail.
- Self- motivated with the ability to work independently and proactively and to meet deadlines.
- Ability to cultivate and develop good work/team relationships consisting of a cross-section of diverse people and to act diplomatically.
- Ability to work and produce results operating in a fast-paced environment while remaining flexible, proactive and resourceful.
- An equivalent combination of education and relevant work experience may be substituted upon supervisor’s approval.
- Provide a positive example to students by supporting the University’s Doctrinal Statement, Ethical Position Statement and Mission of Grand Canyon University.
GCU's Christian worldview has shaped the university's mission and growth for more than 65 years. As a Christ-centered higher education institution, GCU integrates faith, learning and work to connect the GCU community with distinct Christian principles and strong central values. The University values diversity among its students, faculty and staff, and invites applications from all qualified individuals, including minorities, females, individuals with disabilities and veterans. At GCU, working professionals may find their purpose in ways marked by compassion, service, integrity and concern for the common good.
Employment is contingent upon the satisfactory outcome (as determined by the university) of pre-employment screening activities, including a background check.
For assistance with your job application please use our External Candidate Job Application Guide.
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