Administrative Assistant - College of Doctoral Studies

Grand Canyon University!  One of Arizona’s leading institutions of higher learning. 

Located in the Valley of Sun in the heart of Phoenix, Arizona, GCU is a regionally accredited, private, nondenominational Christian University. 

The Administrative Assistant at Grand Canyon University's College of Doctoral Studies plays a crucial role in creating an engaging learning experience for doctoral students. This position provides essential support to the department by performing reception and administrative duties, contributing to the overall success of students as they work toward completing their dissertations. The ideal candidate will assist with day-to-day operations, help maintain an organized and efficient environment, and ensure seamless communication within the department to foster a productive academic atmosphere.

What you will do:

• Process and track academic documentation through established workflows and university systems.

• Support department events and ceremonies by maintaining records, coordinating logistics, and processing required paperwork.

• Assist in maintaining departmental budgets, including tracking expenses, processing invoices, and coordinating with vendors.

• Schedule and support departmental meetings, including taking minutes and distributing materials as needed.

• Maintain college reception, including email communications, phone calls, and directing inquiries to appropriate personnel.

• Monitor and manage multiple department communication channels and respond to inquiries appropriately.

• Coordinate office equipment maintenance and supplies

• Perform clerical duties as needed, such as filing, and mailing.

• Other duties as assigned

What you need:

• High School diploma or GED equivalent required.

• 1 - 3 years’ experience in a business setting

• Must successfully pass a background check.

• Provide a positive example to students by supporting the University’s Doctrinal Statement, Ethical Position Statement and Mission of Grand Canyon University

Bonus:

• Bachelor’s degree

Why work at GCU:

• Exceptional workplace benefits include medical, dental, vision, life and disability insurance, flexible spending accounts, a 401K savings plan

• Generous time off plan and 11 paid holidays

• Paid time off to volunteer in the community or at GCU sponsored events

• Free covered parking

• We also offer full-time employees, their spouses, and dependent children an Education Tuition Discount Program

• Free on-site gyms on campus